Data protection according to the requirements of the GDPR (DSGVO)
Data protection according to the GDPR (DSGVO)
Name and address of the responsible entity
The responsible party according to the General Data Protection Regulation (DSGVO) and other national data protection laws of the member states as well as other data protection regulations is:
Hagen® GmbH Planer und Architekten BDA
Geisseestr. 39 39
90439 Nürnberg
Deutschland
Tel.: +49 (0) 911 586 49-0
E-Mail: [email protected]
Website: www.hagen-architekten.de
Name and address of the data protection officer
The data protection officer of the responsible entity is:
Henri Hagen
Hagen® GmbH Planer und Architekten BDA
Geisseestr. 39 90439 Nürnberg
Deutschland
Tel.: +49 (0) 911 586 49-0
E-Mail: [email protected]
Website: www.hagen-architekten.de
General information on data processing
Scope of personal data processing
We process personal data of our users only insofar as is necessary to provide a functional website as well as our content and services. The processing of personal data of our users takes place only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by statutory provisions.
Legal basis for the processing of personal data
Insofar as we obtain the consent of the affected person for the processing of personal data, Art. 6 Abs. 1 lit. a EU-Datenschutzgrundverordnung (DSGVO) as legal basis.
The processing of personal data necessary for the performance of a contract to which the data subject is a party serves Art. 6 Abs. 1 lit. b DSGVO as legal basis. This also applies to processing operations that are necessary for carrying out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject serves Art. 6 Abs. 1 lit. c DSGVO as legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 Abs. 1 lit. d DSGVO as legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the person concerned do not outweigh the first interest, serves Art. 6 Abs. 1 lit. f DSGVO as legal basis for the processing.
Data deletion and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage does not apply anymore. Storage may also take place if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the responsible entity is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for conclusion of a contract or fulfilment of a contract.
Provision of the website and creation of log files
Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is being collected:
Information about the type and version of browser used
The user’s operating system
The Internet service provider of the user
The IP address of the user
Date and time of access
The data is stored in the log files of our system. This data is not stored together with other personal data of the user.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 Abs. 1 lit. F DSGVO.
Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this, the IP address of the user has to be saved for the duration of the session.
The log files are stored to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These reasons constitute our legitimate interest in data processing according to Art. 6 Abs. 1 lit. f DSGVO.
Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.
Right to objection and removal
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. There is therefore no possibility of objection on the part of the user.
Use of cookies
a) Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that allows a unique identification of the browser when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified after a page change.
The following data is stored and transmitted in the cookies:
Language settings
Log-In-Information
We also use cookies on our website that enable an analysis of the surfing behaviour of users. In this way, the following data can be transmitted:
Search terms entered
Frequency of page visits
Use of website functions
Duration of visit to the website
Country of the visitor
The user data collected in this way is pseudonymised by technical measures. Therefore, an assignment of the data to the calling user is no longer possible. The data will be stored separate with other personal data of the users.
When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy.
b) Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 Abs. 1 lit. F DSGVO.
The legal basis for the processing of personal data using cookies for analysis purposes is the user’s consent Art. 6 Abs. 1 lit. A DSGVO.
c) Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this, it is necessary that the browser is recognized even after a page change.
We need cookies for the following applications:
Preservation of language settings
Remembering of search terms
The user data collected by technically necessary cookies will not be used to create user profiles.
The use of analysis cookies serves to improve the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our information profile.
This constitutes our legitimate interest in the processing of personal data pursuant to Art. 6 Abs. 1 lit. f DSGVO.
e) Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
E-Mail contact
Description and scope of data processing
It is possible to contact us via the e-mail address provided on our website. In this case, the user’s personal data transmitted with the e-mail will be stored.
In this context, no data will be passed on to third parties. The data will be used exclusively for the processing of the conversation.
Legal basis for data processing
As legal basis for the processing of the data serves Art. 6 Abs. 1 lit. a DSGVO.
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Art. 6 Abs. 1 lit. f DSGVO. If the e-mail contact is aimed at the conclusion of a contract, additional legal basis for the processing is Art. 6 Abs. 1 lit. b DSGVO.
Purpose of data processing
In the case of contact by e-mail, the required legitimate interest lies solely in the processing of the contact.
The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.
Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation ends when it can be inferred from the circumstances that the facts in question have been finally clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
Right to objection and removal
The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. The objection can be made by post or by e-mail via our contact form.
All personal data stored in the course of establishing contact will be deleted in this case.
Web analysis by Matomo (formerly PIWIK)
Scope of personal data processing
On our website, we use the open-source software tool Matomo (formerly PIWIK) to analyse the surfing behaviour of our users. The software sets a cookie on the user’s computer (for cookies see above). If individual pages of our website are accessed, the following data is stored:
Two bytes of the IP address of the accessing system of the user
The website accessed
The website from which the user accessed the website (referrer)
The subpages that are accessed from the accessed website
The time spent on the website
The frequency of access to the website
The software runs exclusively on the servers of our website. A storage of the personal data of the users takes place only there. The data will not be passed on to third parties.
The software is set so that the IP addresses are not stored completely, but 2 bytes of the IP address are marked (e.g.: 192.168.xxx.xxx). In this way, tracing the shortened IP address to the calling computer is no longer possible.
Legal basis for the processing of personal data
The legal basis for the processing of the user’s personal data constitutes Art. 6 Abs. 1 lit. f DSGVO.
Purpose of data processing
The processing of users’ personal data enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These reasons constitute our legitimate interest in data processing according to Art. 6 Abs. 1 lit. f DSGVO. By anonymizing the IP address, the interest of the users in their protection of personal data is sufficiently taken into account.
Duration of storage
The data will be deleted as soon as it is no longer needed for our recording purposes.
In our case this is the case after 24 months.
Right to objection and removal
Cookies are stored on the user’s computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and have the subsequent rights towards the responsible entity.
Right to information
You can ask the data protection officer to confirm whether personal data concerning you is processed by us.
If such processing is applicable, you can request the following information from the responsible entity:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data processed;
(3) the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) any available information on the origin of the data where the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, in accordance with Art. 22 Abs. 1 und 4 GDPR (DSGVO) and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you can request the appropriate guarantees according to Art. 46 GDPR (DSGVO) in connection with the transmission to be informed.